How To Establish Company-Wide Infosec Policy Communication In 5 Steps?

Updated: Aug 1

Vector Representation of a business owner evaluating the infosec needs of his organization
Establishing Company-Wide Infosec Policy Communication

As the term suggests, company policy or policies are in place for security, management, and preventive measures. Information security policies are statements that direct employees' behavior about protecting the company's information and IT systems, among other things. These security rules lay the groundwork for expected behavior. Information security is necessary to protect an organization's information assets, including intellectual property that is vulnerable to compromise.

Some companies have stringent measures to ensure that their employees are aware of and accountable for these policies. This is to maintain the security of the organization as a whole and, more so, of the data that the company collects. Depending on the policy rolling out, there could be legal and financial consequences if your organization, which includes everyone from your employees to your clients, partners, stakeholders, and vendors, does not comply. Company-wide communication is, thus, a strategic necessity.

5 Easy Steps To Enforce Infosec Policy Communication Throughout The Company

The digital age we're in today does not include bulletins or notice boards. With most organizations focusing on work from remote areas post the pandemic, it has become vital to forego traditional communication. If you're speculating on how to introduce, install and execute a new information security policy in your organization, then here are the five steps to look into.

1. Creating Awareness Is The Beginning

One of the most essential functions of a security strategy is to protect your company and its personnel. These policies, which protect your organization's vital information/intellectual property contain employee obligations on how-to information protect company information. You can alert your organization through notification emails, or slack updates to prime them in anticipation of the upcoming changes. Raising public knowledge and priming the employees for the change is the first step in establishing effective policy communication.

There are three questions that need to be answered in a crisp, transparent manner:

  • Drivers for the policy changes

  • Impact of policy non-adherence

  • Expected change in day-to-day activities for employees

2. The Medium Carries Weight

Medium of communication can influence the perceived information. The deliberate choice of the medium to be used for communication of these policies is critical. It needs to be pre-planned and executed before any loopholes dig through. Especially in information security, it is imperative to create a mode of transmission that does not breach employee contracts or business proposals. For example, when it comes to a policy change affecting only the senior management, one must use protected emails or password-protected meetings. For a policy affecting all employees, you can use various methods like newsletters, emails, policy manuals, agreements, the company website, etc. for communication.

A multi-media and layered approach works best to communicate policy changes across the organization. For example, a policy can be communicated as follows:

  • Teaser email sent across the organisation

  • Announcement during the company Townhall

  • Hosted on the intranet/internal platforms

  • Added to the company newsletter

  • Inserted into the policy manual

  • Shared on social media

The steps and the medium needs to be adapted for an organization based on the size, mode of working, popular communication channels, and internal systems.

3. Training Is Vital For Enforcement

Involve relevant employees in defining the policies. Keeping staff informed and making them understand the need for a security policy as the rules will also incline them to comply.

Dedicated security training for employees will help them better understand policy requirements, impact, and consequences, and improve compliance across. Ensure that there is a ‘ask me anything’ section in this training, where employees, contractors, and business partners can raise their concerns. Training your employees about infosec practices may take some time, but it will be fruitful in the long run.

4. Account For The Change

Establishing communication throughout the organization means having every single team member accept and account for it. In policy communication, there is sometimes a level of opacity. Even if emails reach them, they may become lost in a slew of other, less important messages. An excellent approach to prevent legal snares is for the employees to read and sign a policy. The next step is to have a clear set of procedures in place that spell out the penalties for policy violations.

5. Make The Policy Accessible

Inform your employees and help them understand the policies in question, thereby allowing them to discuss the real-world implications of the policy. Sending reminders for them to access the policy and go through it or sharing timely updates about any new upgrades is as important as maintaining a schedule of changes. Finally, keeping your policy in an accessible location is critical. While some audits may need tangible copies, your company should document the important guidelines in a policy manual so that every new recruit, partner, or collaborator can access them.

Final Word

Awareness, accessibility, implementation, acceptance, and enforcement, all these five elements play a critical role in establishing company-wide infosec policy communication. If you want an effective rollout of policy changes in your company, these five guidelines will come in handy.

Scrut Automation is a one-stop-shop for compliance. Our software provides the fastest solution for achieving and maintaining infosec compliance, making it an ideal choice for busy startups. Schedule your demo today to see how it works.


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